Tag Archive for: fleet

3 ways fleet managers can reduce operational costs

Try different ways of cost-cutting and still keeping safety/operational efficiency is a regular job of every fleet manager. In the last months, with the pandemic, reducing operational costs has assumed critical significance. 

There are several expenses in this line of work. The biggest, of course, is fuel fees and asset maintenance costs. The good news is that there are different ways to optimize and reduce operating expenses.

Here are three steps for fleet managers looking to reduce operating costs: 

 

Exercise control over the distance covered

In the past, fleet managers did not have direct visibility over daily fleet operations data. You could not keep track of every mile covered by all the vehicles in your fleet. This often encouraged a tendency to use company vehicles for non-essential or personal purposes.

With increased connectivity and GPS tracking, this is no longer an issue. Using technology, businesses can now optimize routes like never before, cutting down on mileage and fuel costs. Telemetry data also allows fleet managers to effectively discourage frivolous usage of vehicles.

 

Improve fuel consumption

With fuel costs accounting for the lion’s share of operating costs for many fleets, this step may seem like a no-brainer. But many fleet managers end up not worrying about this all-important detail. 

Link2Pump offers a simple solution that automates the entire fueling and tracking process. This way, you will always know where every drop of fuel is going, keep your inventory under control and do much more to drive fuel efficiency and performance to your fleet.

 

Use technology for efficient maintenance

Maintenance is a vital function that has a value multiplier effect on your fleet – it improves productivity, reduces accident risk, and increases the longevity/resale value of vehicles. It is also an incredibly complex task, with huge potential for waste and inefficiency.

 

You can use maintenance software to boost savings without compromising on safety. These kinds of solutions give you full visibility on your fleet’s maintenance status, with automated scheduling, real-time data alerts, and other optimization options.

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5 qualities that make a good leader

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“A leader knows the way, goes the way, and shows the way.” This is how John C. Maxwell defines leadership. Having the right people in leadership positions is essential to success and employee retention. Surveys have shown that one of the top reasons employees leave their job is because of a bad boss.

To have a successful business, you want to have the best team at your side. But when you invest in the training and development of your employees, the goal is that you can keep the level of turnover low.

That’s why we are sharing some qualities that make a good leader so that you can evaluate your leadership and improve. 

01 – Aspiration and enthusiasm

It doesn’t matter if the desire is to increase the company’s online presence or conquer international markets, what separates good leaders from the best leaders is aspiration and enthusiasm. The big winners in the business world share the ability to develop bold strategies and the ethics to put them into practice. Successful leaders also inspire their teams to go beyond the day-to-day reality and work to achieve their best. Their sense of ambition is stronger than the fear of failure and it helps them to turn things around.

02 – Resilience

Sometimes, just striving for business goals can lead to failure. Self-confidence and ambition are not enough to withstand market challenges or to eliminate mistakes made in the past. Great leaders are incredibly resilient – they can turn a disaster into a victory in the last hour. This talent to recover when everything seems lost is a powerful quality in the long run.

3 – Empathy

The best bosses know that relationships are vital to their business trajectory and always exercise their emotional intelligence. They know how to empathize with their customers and teams and are always prepared to help or even to back off. In the view of a great leader, empathy does not diminish the value of the business – it adds value and helps it to grow. This attribute strengthens ties of loyalty and can stimulate partnerships.

04 – Creativity

To achieve goals, it is often necessary to set aside the rules and redefine established practices. The most powerful leaders innovate tirelessly and foster a culture of creativity, empowering their teams to follow suit.

05 – Feedbacks

For the “gear” of the system to function correctly and always keep moving, periodic meetings with the team must be held. In this way, the leader can offer feedback on the activities performed and the development of each of the professionals within the company. This is one of the best strategies to ensure that work remains aligned with the pace of production.

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A lifetime warranty is included in our management system

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Normally, if a manufacturer or company is offering a lifetime warranty on their product this means they have confidence in the quality of their work, and they want their customers to have that same confidence when they purchase as well. And that’s how we work. 

Link2Pump Pedestal automates the fueling process on-site, capturing data points you need and sending them to your online account in real-time. We also offer mobile applications that pack the same technological power from L2P Pedestal into a compact enclosure to fit fuel trucks, tanker trucks, or any kind of mobile tanks.

And when you choose to use Link2Pump fuel management solution, you also have included a lifetime warranty. Our unique lifetime warranty protects your investment and eliminates unexpected expenses. We offer a hassle-free parts replacement policy, where servicing is simple and easy and can be done quickly by the customer, reducing downtime to a minimum. And you don’t need to overpay for it. 

Why Warranties Are Important

A warranty provides peace of mind and protection. Your fleet can accept all possible demands, with the certainty that the supplier will ensure that the supplied equipment is always in perfect condition.

If you are a fleet manager, you know that having confidence in your team and your equipment is essential to keep the business always running. So, don’t be afraid to ask us questions about our warranty. 

Our company has solutions for several industries, such as agriculture, aviation, construction, government, marinas, manufacturing, mining, transportation, and utilities. If you want to learn more about our solution and are looking for alternatives to improve your bottom line and productivity, please get in touch.

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Everything you need to know about fuel tax refunds

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In 1933, the federal gasoline excise tax was implemented and taxed each gallon of gas at one cent. Current federal gasoline rates in May 2019 have escalated to 24.4 cents for each gallon of diesel and 18.4 cents per gallon of gas.

These tax refunds can reduce fuel costs, but still a lot of companies lose a lot of money each year by not accurately filing for fuel tax refunds.

When you purchase gasoline or diesel fuel, the federal government isn’t the only one taking a cut. You’ll also be taxed on gasoline by your state. Each state has its discretion as to the gallon rate of fuel you buy. States such as Pennsylvania, California, and Washington are at the highest level. Their tax rates range from 49.5 cents per gallon to 58.7 cents per gallon. States like Alaska, Virginia, and Missouri are at the low level with a range of 8.9 cents per gallon to 17.3 cents per gallon.

It would be impractical to set up separate gas stations and fuel depots all over the country to sell different taxed and untaxed fuels, so the government essentially taxes all fuels with a few exceptions, then allows credits for nontaxable uses. 

In most states and for the federal government, motor fuel excise taxes are collected and designated for highway and road construction and maintenance. Fleets using fuel for powering vehicles and equipment at off-road applications may qualify for federal and state-level refunds. 

Link2Pump can easily track and reconcile all information needed for filing fuel tax refund claims with a one-click report. It is really easy to save money with our service. 

The best part is that facilitating the tax refunds process is part of our service and you don’t pay anything extra for it. 

So with Link2Pump you automate your managing process, you have up to 25% fuel saving, plus 10 hours in time savings and also fuel tax refunds made easy.

If you want to learn more about our solution and are looking for alternatives to improve bottom line and productivity, please, get in touch.

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What to expect at World of Concrete 2021

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World of Concrete has been serving the global concrete & masonry construction industries for 46 years. The event connects and educates buyers and sellers through live and digital events throughout the year. 

The face-to-face event normally takes place every January or February in Las Vegas. This year the World of Concrete Las Vegas was rescheduled to take place on June 8 – 10. 

“Moving the event from winter to late spring in 2021 will allow additional outdoor activities that everyone can enjoy in the big city of Las Vegas,” says Jackie James, director of World of Concrete Group.

Drawing record numbers year after year, the 2021 World of Concrete, sometimes referred to as the Concrete Convention Las Vegas will feature a week of exciting new products, cutting-edge technologies, the latest equipment, exciting spectator events and competitions, and more than 150 educational sessions including luncheons, interactive workshops, and industry hands-on training.

Important! There will be no onsite registration this year due to new COVID safety protocols. You must register online before coming to the show.

With a detailed set of measures developed collaboratively with industry associations, event organizers, and venues, World of Concrete aims to deliver the highest levels of hygiene and safety at its event, providing everyone with reassurance and confidence they are participating in a safe and controlled environment. 

They recommend that every attendee read the safety requirements needed to enter the event, along with safety and hygiene measures guests can expect.

Early this year Link2Pump was part of World of Concrete Virtual Industry Forum. Over 300 industry professionals attended our VP of Sales session on how to reduce fleet costs by managing and claiming fuel tax rebates. Concrete producers and contractors can secure significant federal and state tax rebates for the fuel not used for on-highway activities, on average about 60 cents per gallon.

Have you already scheduled to go to the event this year?

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Tools you must have for contractor fleet management

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Fleet management is a complex activity. It involves legal obligations, costs, payment of fines, expenses with maintenance, purchase, team management, and much more. If you need to be more efficient, you should have softwares and technologies that will help you with these tasks. With the right tools in place, you can save time and money. Also, if you choose cloud-based software, you can manage from anywhere on any device!

Fleet Maintenance Software

A fleet maintenance software will help you avoid unexpected fleet vehicle and equipment breakdowns. You can track your vehicles and assets data to maximize value and minimize costs. With cloud data storage, you can manage vehicle information and track vehicle maintenance history from anywhere. Preventive maintenance schedules will also help you save time and money. 

GPS Tracking Software

GPS can be very helpful in a fleet management system. A good GPS tool can help increase the productivity of drivers, speed delivery times, bring efficiency levels high, and give businesses a pool of data that they can study to ensure operations are in best shape. GPS-based fleets are two times more successful than those without.

When you save time, you increase your productivity. Instead of drivers spending time waiting for traffic to move, they can, for example, make multiple deliveries. Not only will your customers be happy with the fast service, but your drivers and employees will be able to get more work done, saving you both labor and transport time.

Fuel Management Solution

With automated supply, the logistics become much more agile: times are shortened and you no longer depend on external factors that reduce business efficiency. In addition to being able to be placed in strategic locations, a fuel management solution allows the entire fueling process, including vehicle identification and odometer reading, to be completed very quickly.

The main advantages of installing your own fueling point are:

  • Fuel quality assurance, reducing the risk of fraud and ensuring that the entire fleet can have the same performance;
  • Elimination of the costs of moving machinery/vehicles to the gas station;
  • Practicality and speed of supply, since it will have the availability of supply 24 hours;
  • Fuel tax refund; 
  • Centralization and rationalization of consumption control.

Technology is a very important part of the fleet industry. If you are looking for a fuel management partner that is a complete high-tech solution to control commercial fleets fueling, contact us.

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5 tips for fleet equipment maintenance management

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Fleet maintenance is the process of keeping your vehicles operating in a good enough condition so that they are safe, reliable, and can stay on the road longer. Developing a preventative maintenance program is an important part of managing a fleet and helps businesses reduce operating costs and improve vehicle inspection outcomes, among other benefits.

Without a proactive approach to fleet maintenance, you risk compromising your employees’ safety and paying for costly emergency repairs and unplanned downtime. That’s why the health of your vehicles is a good overall indicator of the health of your business.

1 – Preventive maintenance

There are three types of fleet maintenance:

Corrective maintenance: Made when the defect has worsened and needs repairs, and aims to restore the vehicle’s normal use condition;

Predictive maintenance: The purpose of predictive maintenance, as the name suggests, is to predict when a failure may occur, based on wear, vibration, noise, heating, or other indicators, depending on the type of equipment, machine or vehicle in question, this avoids unnecessary downtime and breaks that would harm productivity;

Preventive maintenance: This type of maintenance aims to reduce excessive expenses with the fleet, as it is based on scheduling stops in advance for adjustments, lubrication, and replacement of components. Its cost is usually between 30% to 40% lower than the other modalities, in addition to increasing the time between maintenance, increasing safety, and reducing the probability of problems on the road.

To use these benefits, it is necessary to draw up a maintenance plan: in an agenda, or a fleet management software, point out which vehicles and components will be overhauled and the respective dates. Do it in a way that meets the need for maintenance of each type of vehicle, in addition to not leaving the fleet without enough units to operate and meet the demand of the company and its customers.

2 – Know the vehicles of your fleet

Know all the specifications of each vehicle in the fleet, this will help to structure the fleet maintenance plan mentioned above, as you will know the ideal parts, the exact moment, and how to maintain each one. Some of the most important information about each vehicle is:

  • maintenance recommended by the manufacturer;
  • frequency of filter and lubricant changes;
  • performance characteristics and load capacity;
  • wear ratio per load weight;
  • characteristics of your travel routes, such as roads in poor condition.
3 – Get qualified labor for fleet maintenance

As important for companies as investing in good quality vehicles, tires, parts, and components, the investment made must be preserved through the use of qualified labor for its driving and maintenance. 

The more specialized and competent the mechanic, the higher the quality of the maintenance provided, which will result in savings in maintenance, longer life of the truck, fewer stops due to breakages, and consequently, profitability on the fleet will be higher.

Besides, hire conscientious and responsible professionals who know how to take proper care when driving the vehicle, this helps to reduce wear and prevent possible accidents.

4 – Invest in fleet management and maintenance software

The use of fleet control spreadsheets, parts stock control spreadsheets, and maintenance control spreadsheets, in general, is often quite complicated and unreliable, in addition to the fact that preparing and feeding these documents is time-consuming for employees. Also, an ineffective control causes unnecessary parts to be purchased, maintenance periods go out of control, mathematical failures occur, data may be lost, among other problems.

These complications can be overcome with the simple implementation of fleet management and maintenance software, the program automates the entire bureaucratic process, issues maintenance alerts according to the launched fleet maintenance plans, issues more detailed and comprehensive reports, help to eliminate human error, reduces the need for typing and rework and allows employees to spend more time on their core activities.

With Link2Pump you can take control over everything related to fueling, improving delivery planning and fuel distribution, and also with a lifetime warranty. We offer a hassle-free parts replacement policy, where servicing is simple and easy and can be done quickly by the customer, reducing downtime to a minimum. 

5 – Track equipment maintenance expenses

A good fleet manager knows how to work together with the financial sector and the company management to create a budget plan that will allow you to define the limits of each type of spending on your fleet, so that on a day-to-day basis you can identify possible deviations and excesses, and work to heal them, preventing them from compromising the company’s profitability.

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What skills will a future fleet manager need?

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Fleet management is a very important part of modern business. Companies in many industries rely on fleet vehicles to deliver products and services to customers, and those fleets must be properly and efficiently managed.

Fleet managers are responsible for selecting and maintaining vehicles to keep deliveries and distributions on schedule and within established budgets. To succeed, fleet managers need significant experience and skills in operations, logistics, and software programs to monitor both fleets and drivers.

With such a rapid transformation in business, it is easy to think that whoever is in the market today does not need to do anything to prepare for the future. But that is not true. Fleet managers can start preparing now for the future that is increasingly present!

So, here are five skills fleet managers can start building today, to prepare themselves for tomorrow. 

1 – Data-driven 

Most managers are already aware of this need and deal with it daily. They know they need to make choices and decisions based on statistics about vehicle usage, route efficiency, fuel economy, and so on. But it is necessary to go further. You also need to understand how the general data is offered and find out how to make your fleet even smarter.

2 – Software integration 

You don’t need to know everything about programming, but you do need to know what to ask for your IT and development team. You have to understand what these people do and what they can deliver to make your work more efficient. Integrated software and systems provide a very accurate summary of everything you need to know. Much better than joining the parts manually.

3 – Adaptability

If there is a sector in which things go very fast, it is ours! We have changes in technology and even legislation very often, so it is necessary to adopt flexible working methodologies. You need to be aware of the changes, understand how they will affect your fleet, and find the best ways to deal with them.

4 – Performance optimization

Markets that have already gone through the digitization process are already used to using tests and development methods to find possibilities for optimization, which can then be implemented in the entire business.

With vehicles traveling thousands of kilometers a week, fleet managers need to test different fuels, lubricants, driving techniques, and other variables to continually optimize their fleet.

5 – Goal driven 

Successful people do not give up but keep trying new ways until their goals are met. To be goal-driven and become successful requires at least two components namely preparation and motivation.

In preparation, you should be aware of the tasks ahead to be undertaken, and establish time-saving mechanisms to efficiently utilize your time. Be motivated and keep a track of your progress, it might be necessary to reassign time to tasks so that they do not build upon you.

Again, technology is a very important part of the fleet industry. If you are looking for a fuel management partner that is a complete high-tech solution to control commercial fleets fueling, contact us. 

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How remote work is running for fleet management

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After almost a year in the lives of many people, in some cases unexpectedly, today it seems that most employees are already getting used to the home office. According to a Kaspersky survey, 48% of employees now make their video calls in a slightly more comfortable outfit and 27% prefer to update reports or other bureaucratic tasks while working in the garden or on the porch.

Unlike the first few months of confinement, today people have a home office routine much more adjusted to their lifestyle. Technology, connectivity, and collaborative work are factors that helped a lot for this.

And while the home office lasts for a few more months in several companies, we ask ourselves: how remote work is running for fleet management. 

This virtual world has resulted in fewer miles driven and more time in front of a computer for company drivers. Most companies still have restrictions on guests at their offices (many are 100% virtual), which means having an in-person sales call will require that it be held offsite.

As more jobs involving company drivers become permanently remote, it may result in less travel that will cause a reassessment of optimal fleet size. 

Other changes should also appear with this new model of work. With many employees opting to work from home, corporations may not require as large a building to accommodate a smaller office staff. Another ramification may be an ongoing reduction in the budget for business travel.

It is difficult to say whether these changes will be permanent, but at least for now, it is the reality of many companies. But it is likely to take advantage of the positive points going forward. And the best way to ensure remote work is efficient is to invest in the technology necessary for your fleet to be controlled from the cloud. 

Your fuel supply control can be done quickly, intelligently, and 100% in the cloud with Link2Pump. If you’re looking for a fuel management partner that can help you prepare for the future, contact us. 

Tips to motivate and connect with the remote workforce

You may be wondering why employee engagement is so important. Today’s employees want to know how what they are doing contributes to the overall success of the company. Communication is one of the keys to keeping employees engaged and smart businesses are staying close to their employees on a variety of platforms. 

In addition to regularly communicating with your employees, it is also important to continue to recognize employee achievements. So, it is very important that even though they are away, managers work hard and make the extra effort to make sure employees stay engaged. 

As we establish what the new normal will be for businesses, the sector needs to prepare and make the necessary changes to deal with the current situation. Waiting for things to go back to how they were before can make you lose a lot of money. 

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How data can help to lower your fleet costs?

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Fleet owners and operators face unique financial challenges. Rising fuel costs, compliance violations, and driver turnover can keep your fleet costs rising and profits stagnant. Unfortunately, reducing fleet costs is not an easy task, but some tools and systems can help significantly. 

Data-driven management can help you analyze the daily work routines without manual work because this is always a source of failure that can be avoided by setting up automated solutions. The more data points can be connected, the more insights a report can give. And, above all, it can help you save some money! 

Right now, fleet managers can use integrated data fleet management solutions to improve real-time monitoring, reporting, analysis, and outcomes in areas such as driver safety, operational efficiency, fuel management, maintenance, and vehicle utilization. 

According to analysts at Frost and Sullivan, effective use of data can help fleet managers:

Increase productivity by 10 – 15%

Save 20 – 30 minutes of labor time per driver per day

Reduce overtime by 10 – 15%

Cut fuel expenses by 20 – 25%

Reduce vehicle idle time by 20 – 30% 

Boost vehicle utilization by 15 – 20%

Cut total miles driven by 5 – 10%

The data as a product evolution in fleets will allow for much smarter decision-making based on real-time data, rather than guts, as we mostly see today. Predictive modeling uses the data continuously streamed by telematics to identify everything from maintenance needs, to equipment requirements, and even through to patterns and peaks in future customer demand.    

Fuel is one of the biggest and most unpredictable cost centers for fleets. While you might not be able to affect the price at the pump, you do have the ability to ensure your drivers there are getting the most out of each mile per gallon.

Driver education can help, but how can you be sure they will follow these policies when they’re on the road? The real savings in fuel cost, just like other expense areas, comes from data. Here’s how:

  • Companies that use fuel cards can monitor employee fuel-spending and usage
  • Some systems can integrate with a fuel card. This allows you to manage where and when your drivers are filling up and identify which routes your vehicles are taking, alerting you to out-of-route miles driven. It also gives you the ability to track fuel fill-ups against miles driven to identify any fuel misuse issues.
  • Driver performance programs allow fleet managers to monitor driver behavior, such as speeding and idling. These programs give you the ability to deliver better-tailored coaching that will change behavior and result in decreased fuel consumption.

Advanced tracking systems can also detect when the engines of vehicles in the fleet are about to experience issues that require maintenance or potential repair. Using best practices for maintenance and predictive software that anticipate problems can cut down on the cost of engine repairs and time lost as a vehicle is repaired. This can also help a company determine when it’s no longer cost-efficient to repair a vehicle and instead put money into a new vehicle.

As you can see, technology plays a crucial role in almost every money-saving tactic and strategy discussed above. If you’re looking for a fuel management partner that can help you reduce your fleet’s expenses, contact us.

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